Senior IS Formatting workshop

Many of the links below are to Hoonuit video tutorials. Login to Hoonuit via our Wooster portal and use your College credentials.

Word 2016

Which version of Word? Office 2016 is available for download for Windows and Mac

Office 365

• OneDrive  OneDrive Training
• Word online  Microsoft Word Online

Formatting resources

Style Guides by Department

Handy guide to get you started

Workshop Template

Senior IS Formatting Workshop handout and checklist

Formatting basics

1. Margins
   • User mirrored to allow different inside vs. outside margins (larger inside margin for double-sided printing and binding)
2. Line spacing
3. Breaks: page breaks and section breaks
   • Use Section Break Continuous if you need to change page number style (roman vs arabic) but not placement
4. Page numbers including roman numerals vs. arabic numbers
   • Add different page numbers or number formats to different sections  (Word 2016 for Mac or Word 2016 for Windows)
5. Header/Footer
   • Use Section Break Next Page (at the end of the page before the page where formatting switches) if you need a page break
   • Use Section Break Continuous (if you already have a page break)
     • if you need to change page number placement (center footer vs header outside)
     • if you need to have a different running head for each chapter (for example the chapter title is the running head for each chapter. You will most likely need to unlink the header from the previous section)
6. Styles Apply styles (Windows)  Customize styles (Mac)
   • Set the chapter titles as Heading 1, subsections as Heading 2, sub-subsections as Heading 3 so that you can use insert Table of Contents to insert an automatic table of contents (make sure the options for the TOC are set to display all the heading levels used in the document)
7. Table of Contents/Figures/Tables
   • Define a Figure caption style and Table caption style to use for captions on Figures and Tables
   • You must insert captions on Tables and Figures in order to add them to the respective List.
   • You can then insert a List of Figures and List of Tables using these styles
8. Indent: paragraph indent Indenting paragraphs and Creating a hanging indent
   • Create a Bibliography or Works Cited style based on no style with a hanging indent and apply that style to your Bibliography or Works Cited
9. Insert images: inline vs. text wrap. Recommended: text wrap with Top and Bottom Insert and arrange an image (Windows)  Insert an image or shape (Mac)
10. Insert captions for images and group each caption with its image.
11. If you need to have a lead-in style header (the header is part of the paragraph, as in Political Science) then highlight the words that serve as the header and apply the appropriate header (Header 3 or 4 usually). This will style the entire paragraph. Now define a new character style called Normal text which has the font and font size of the rest of the document. Select the extra text that has been styled as part of the heading and apply the Normal text style. This will add a bunch of extra text to the Table of Contents that you will need to delete.
12. If you need to print back-to-back make sure to set the margins to inside and outside
13. For numbering figures and tables within a chapter you first need to number your chapters. This video walks through creating a new numbering style that can be applied to your chapter headings.

Editing

1. Collaborate and edit Insert and edit comments
2. Track changes Review comments and track changes

Equations

• Equation Editor Equations, symbols and objects

References

1. Footnotes or Endnotes Building References Training
2. Bibliography or Works Cited MLA: Formatting the Works Cited page
3. Caption

Research Paper Basics by Style Guide (Atomic Learning series)

• MLA (2009 Ed.) Research Paper Basics
• APA (6th Ed.) Research Paper Basics
• Chicago/Turabian Manual of Style Training
• ASA 3.0

Templates

• APA 6.0 Template

Department of History Resources

• • History IS Template [Put this file in C:\ Users\ [UserName] \ Documents\ Custom Office Templates on Windows or /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates on OS X] When creating a new Word document you should be able to choose this template and your document will have all of the styles needed to format an IS for the History Department.
  • Sample IS Unformatted This is an unformatted text used for workshops.

History IS Sections and styles to use

Title Page (Subtitle Style except for the Title which uses Title Style and use returns to space text vertically)
page break
Abstract (Front Matter Heading)
page break
Table of Contents (Front Matter Heading, use manual ToC and set the options to include Unnumbered Headings as level 1, Numbered Chapter Headings as level 1, Subsection Headings as level 2, Sub-subsections Headings as level 3, Appendix Headings as level 1)
section break – next page
Acknowledgements (Front Matter Heading, lower Roman page numbers)
List of Figures (Unnumbered Heading, lower Roman page numbers)
List of Tables (Unnumbered Heading, lower Roman page numbers)
section break – continuous
Introduction (Unnumbered Heading, Arabic page numbers)
section break – continuous
First Chapter (Numbered Chapter Heading, Arabic page numbers)
section break – continuous
Second Chapter (Numbered Chapter Heading, Arabic page numbers)
section break – continuous
…
First Appendix (Appendix Heading, Arabic page numbers)
Bibliography (Unnumbered Heading, Arabic page numbers)
Reference Style for references
Block Quote Style for Bibliography annotations
Caption Style for Figure and Table Captions (Set Wrap Text to Top and Bottom for figures and tables (make tables images) and numbering to include chapter number)
Set Footnotes to restart numbering with each section